Settings

Configure your profile, group, aircraft, subscriptions, and app preferences.

Overview

The Settings screen is where you configure everything about your personal profile, your group, aircraft, and administrative options. The screen is organized in order from personal settings at the top to administrative settings at the bottom.

Groups

If you belong to more than one group or account (e.g., you co-own two airplanes with different partners, or you have a Solo account and also belong to a club), 5-by-5 shows a group switcher at the top of Settings. From here you can:

• Switch Group — tap to see all your groups and accounts and switch between them. All data (flights, bookings, maintenance, members) reloads for the selected group.
• Join Another Group — enter an invite code to join an additional group. Your existing profile information (name, phone, emergency contact) carries over automatically.
• Create New Group or Solo Account — start fresh with a new group or Solo account. The onboarding wizard runs again; your personal information carries over automatically so you only fill in what’s new.

5-by-5 remembers your last active group, so you’ll return to it when you reopen the app.

Your Profile

Tap the pencil icon to edit your profile. This is the information visible to other group members on the Members screen.

• Photo — tap your avatar to upload or change your profile photo
• Name — how you appear to other group members
• Email — your account email (displayed here, but changed under Authentication)
• Phone — your phone number, used for quick contact from the Members screen
• Role — your current role in the group (Owner, Admin, or Member)
• Emergency Contact — name and phone number for an emergency contact
• Emergency Phone — the phone number for your emergency contact
• Emergency Contact Relation — relationship to the emergency contact (e.g., “Spouse”)

Authentication

Manage your login credentials:

• Email — tap to update the email address associated with your account. A confirmation will be sent to both your old and new email addresses.
• Password — tap Change to set a new password. You’ll be asked to enter and confirm the new password.

Pilot Dates & Certificates

This section is collapsible — tap the header to expand or collapse it. Tap the pencil icon to edit.

• Certificate Type — your FAA pilot certificate (Private Pilot, Commercial, ATP, CFI, CFII, MEI)
• Ratings — select all that apply (Single-Engine Sea, Multi-Engine, Instrument)
• Medical Class — your FAA medical certificate class (1st, 2nd, 3rd, BasicMed)
• Medical Expiration — the date your medical certificate expires. 5-by-5 uses this for currency tracking and warns you as it approaches.
• Flight Review — the date of your most recent flight review (BFR). Currency expires 24 calendar months after this date.
• Last IPC — the date of your most recent Instrument Proficiency Check (paid plans). This resets your instrument currency.

These dates are used by the Pilot Currency tracker on the home dashboard.

Group

Tap the pencil icon to edit (Owners and Admins only).

• Name — the name of your flying club or partnership, visible to all group members

If you are the group Owner and there are other members in the group, you’ll also see a Transfer Ownership button here. See the Members & Roles page for details on transferring ownership.

Aircraft

Tap the pencil icon to edit the aircraft details (Owners and Admins only).

• Aircraft Photo — the group’s default aircraft photo, displayed at the top of the home screen for all members. Tap to upload or change.
• Tail Number — the aircraft’s registration (e.g., N236RB)
• Aircraft — year, make, and model, selected from dropdown menus (e.g., 1994 Beechcraft A36 Bonanza). The make and model are used to search for applicable Airworthiness Directives.
• Engine — engine make and model, selected from dropdown menus (e.g., Continental IO-550). Used for engine-specific AD lookups.
• Home Airport — the ICAO code for your home airport (e.g., KRNT). 5-by-5 looks up the airport name and uses it for weather, route calculations, and default settings.
• Timezone — automatically set based on your home airport, but can be changed manually
• Cruise Speed — the aircraft’s typical cruise speed in knots. Used to estimate flight times when entering routes in bookings and flight logs.
• Category/Class — the aircraft’s FAA category and class (e.g., ASEL, AMEL). Used for currency tracking.
• Gear Type — Nosewheel or Tailwheel. Tailwheel aircraft require full-stop landings for day passenger-carrying currency per FAA regulations.
• Time Tracking — choose Tach or Hobbs as the basis for logging flight duration. This determines which fields appear on the flight log form and how tach cascade management works.

Fetch Airworthiness Directives

Below the aircraft card, Owners and Admins can tap Fetch Airworthiness Directives (ADs) to automatically pull applicable ADs from the FAA Federal Register. 5-by-5 searches based on your aircraft’s make/model and engine type, then creates maintenance items for each AD. Items are auto-categorized as Airframe, Powerplant, or Accessories based on the directive content. See the Maintenance Tracking page for more details.

My Aircraft Photo

Each member can set their own personal aircraft photo that appears at the top of their home screen, overriding the group’s default photo. This is purely cosmetic — it only affects what you see on your own dashboard.

• Upload — tap to select a photo from your device
• Revert to Group Photo — if you’ve set a personal photo, this button removes it and reverts to the shared group photo

Starting Tach

(Owners and Admins only)

This sets the baseline for 5-by-5’s tach tracking system. All flight logging builds on this starting point.

• Starting Tach Reading — the specific tach time you want to begin tracking from (e.g., 1247.5)
• As of Date — the date this tach reading was recorded

On paid plans (Solo and Club), the starting tach is the foundation for tach cascade management — 5-by-5 automatically maintains an unbroken tach continuum from this point forward. When you insert a flight between existing flights, the app will ask whether you want to shift earlier flights back or later flights forward to preserve continuity. On the free tier, the starting tach is stored as a reference point, but 5-by-5 does not actively manage tach continuity between flights.

Import Historical Flights

(Owners and Admins only)

If you have historical flight data from before you started using 5-by-5, you can bulk import flights via a CSV file.

1. Tap Import Historical Flights (CSV)
2. Select your CSV file from your device
3. 5-by-5 validates each row and flags any errors
4. Review the import summary and any validation issues
5. Confirm to import the flights

Required CSV columns: date, tach out, tach in, pilot

Optional columns: comments

Dates can be in MM/DD/YYYY format. On paid plans (Solo and Club), imported flights are inserted into the tach timeline and subsequent flights are adjusted automatically to maintain continuity. On the free tier, flights are imported as-is without automatic tach adjustments — you should double-check that tach times on adjacent flights are consistent.

Subscription

View and manage your subscription plan.

• Plan — your current tier (e.g., Solo, Club, or Free)
• Status — whether your subscription is active and when it expires
• Billing — whether you’re on monthly or annual billing (paid tiers only)
• Upgrade Plan — if on the free tier, tap to upgrade via Stripe Checkout
• Manage Subscription — if on a paid tier, tap to open the Stripe Customer Portal where you can update your payment method, switch billing periods, update member count, view invoices, or cancel

See Billing & Subscriptions for full details.

Member Monthly Billing

(Club plans — Owners and Admins can edit)

These settings control how 5-by-5 calculates estimated monthly costs for each member on the home dashboard.

• Hourly Rate — the per-hour rate your group charges for flying time
• Rate Type — Wet (fuel included in the hourly rate) or Dry (fuel billed separately)
• Max Booking Length — the maximum number of days a member can book the airplane in a single booking
• Monthly Due — a fixed monthly cost per member for shared expenses (e.g., hangar, insurance, annual reserve, engine reserve)

The hourly rate and monthly due are used to calculate the Estimated Monthly Bill shown on each member’s home dashboard.

Calendar Sync (Paid plans)

Sync your bookings to your phone’s built-in calendar (Apple Calendar, Google Calendar, etc.).

• Enable Calendar Sync — toggle on to activate automatic syncing. When enabled, all bookings appear as events in your phone’s calendar and update automatically when bookings are created, modified, or deleted.
• Sync All Bookings Now — tap to do a one-time sync of all existing bookings to your calendar. Useful if you just enabled sync and want to backfill existing bookings.

Calendar Sync requires a paid plan (Solo or Club). Free tier users will be prompted to upgrade when they enable it.

Communications

Control what emails you receive from 5-by-5.

• Product tips & updates — periodic emails about new features, tips, and getting the most out of 5-by-5. On by default.
• Promotions & partner offers — occasional emails about deals, partnerships, and special offers from carefully selected partners. Off by default. We don’t sell your data.

Send Feedback

Tap to compose an email to the 5-by-5 team with feedback, bug reports, or feature requests.

Sign Out

Signs you out of your account on this device. You can sign back in at any time.

Delete Account

Permanently deletes your account and all associated data:

• All your flights, bookings, profile information, and currency events are permanently removed
• If you are the last member in a group, the entire group and aircraft data is also deleted
• If other members exist and you are the Owner, you must transfer ownership first