Scheduling & Calendar

Book flights on a shared calendar with color-coded member slots and calendar sync.

Overview

The calendar screen is where your group manages aircraft bookings. Each member gets a unique color, making it easy to see at a glance who has the airplane reserved.

Scheduling is available on Club plans only. Solo accounts do not include a shared calendar.

Viewing the Calendar

The calendar displays a monthly view with bookings shown as colored bars on each day. Tap any day to see the full details of bookings on that date.

Creating a Booking

To book the airplane:

1. Tap Book Time on the home screen, or tap the + Book Time button on the Calendar screen, or tap on an empty day
2. Select your start and end dates
3. Choose full-day or set specific start/end times (15-minute intervals)
4. Optionally add:
   • Trip name (e.g., “Weekend at Orcas Island”)
   • Destination — search by airport code or name. Hours will be estimated based on route distance and aircraft speed set on the Settings page.
   • Comments
5. If the flight is a shared group expense (e.g., flying to a maintenance facility), check Maintenance / Group Expense. This tags the booking so that when it’s converted to a logged flight, the flight is excluded from the pilot’s personal monthly bill.
6. Tap Save to create the booking

Max Booking Length

Owners and Admins set a maximum number of consecutive days a member can book the airplane in a single reservation (configured in Settings > Member Monthly Billing).

• Owners and Admins can exceed this limit when needed — they’ll see a prompt confirming the override.
• Regular members who try to exceed the limit will see a message directing them to contact the group owner to arrange the booking.

Editing and Deleting Bookings

Tap any booking to expand it and see the full details. From there you can:

• Edit any field (dates, destination, comments, etc.) if you originally created the booking
• Delete the booking if you created it or are an Admin/Owner
• Log Flight — convert the booking directly into a logged flight with pre-filled dates. This option becomes available once the booking’s end date is today or earlier.

Color-Coded Members

Each group member is assigned a unique color that’s consistent across the calendar, booking cards, and member list. This makes it easy to identify who has the airplane booked without reading the details.

Converting Bookings to Flights

After you fly, you can convert your booking into a logged flight:

1. Open the booking from the calendar
2. Tap Log Flight
3. The dates are pre-filled — add your tach times, airports, and landings
4. Save to log the flight

This keeps your booking and flight records linked and saves you from re-entering dates. The option only appears once the booking’s end date is today or earlier.

Calendar Sync

Sync your group’s bookings to your phone’s built-in calendar (Apple Calendar, Google Calendar, etc.). When enabled:

• All group bookings appear as calendar events on your phone
• Events update when bookings are created, modified, or deleted
• You can toggle sync on or off in Settings

Calendar Sync requires a paid plan (Solo or Club). Free tier users will be prompted to upgrade when they enable it.